Rethinking Your Approach to Employee Time and Attendance

It is often said that 80% of success is simply showing up. This adage holds some truth, albeit to a limited extent. When it comes to staffing a hospitality business, sometimes, the quantity of hospitality labor is just as important as the quality of that labor. 

If you’ve erred on the side of over-focusing on high performance as opposed to regular attendance, it is time to do some tinkering. Recognize the importance of employee time and attendance at your hospitality business and manage your team with this renewed focus. Here’s how to do it.

Challenges with Traditional Employee Time & Attendance Methods

It wasn’t long ago when the vast majority of hospitality businesses ranging from hotels to fast food restaurants and beyond strictly relied on traditional time clocks to keep track of employee attendance. In today’s modern world, this approach to employee time and attendance is time-consuming, clunky, and inefficient. 

Add in the fact that antiquated time and attendance methods are that much more likely to be inaccurate and there is even more reason to transition to a modern approach. Trade in the outdated time clock your team has punched when clocking in and out, segue to software along with solutions on the web and you’ll find this modernized approach is highly efficient.

Features to Consider in an Employee Attendance Tracker

Technology has improved to the point that facial recognition, biometric authentication, and mobile apps are all in common use today as time and attendance tools. 

Consider a time and attendance tracking system with a frontline-first approach. The all-in-one solution facilitates communication, feedback, and accurate time/attendance tracking. Harri’s high-tech approach to time tracking and attendance is a total rethink of how businesses have traditionally operated, with a special emphasis on maintaining compliance with laws and regulations. Benefit from prioritized a system that will keep your hardworking team fully engaged.

Our full suite of features includes: 

  • Biometric time clocks
  • Timesheet compliance tools
  • Enhanced communication
  • Education management
  • Mutually beneficial feedback
  • Workforce announcements

If you have yet to give a biometric product a try in your workplace,  it is another way of referring to facial recognition technology and other similar technology, that empowers your hospitality business to efficiently control time and attendance. This is the sophisticated approach every hospitality business needs to manage employee shifts with accuracy, efficiency, and confidence. 

In addition, our software puts business operators in the driver’s seat. Customize the system with your unique rules and administer permissions for early, late, or unscheduled shifts that occur at the point of clock-in or out.

Whether you use Android or iOS, you’ll find our TeamHub App is fully compatible. This tech solution is in-depth and thoroughly integrates with all different types of POS systems. Push alerts and messaging functionalities helps ensure that you’re able to reach your team exactly where and when you need them.

Benefits of Employee Time Tracking Software

Time-tracking software makes work easier for employers and employees. Shift from time clocks to software and you’ll save time, money, and frustration. 

Here’s a brief look at the top benefits of Harri’s time-tracking software.

Accurate Time Keeping

Old-fashioned punch clocks for tracking employee shifts are fallible, meaning they are inaccurate, break down, and require maintenance and replacement. Moreover, there is the potential for buddy punching. For the uninitiated, “buddy punching” refers to employee clock-ins and clock-outs that one employee performs on behalf of another, making it appear as though the employee in question is working when they are at home or elsewhere. 

In a worst-case scenario, it could take weeks, months, or even years for your business’s manager to recognize buddy punching is occurring. Make the transition to software for timekeeping and you’ll be able to cut down on inaccurate punches and ensure employees are paid correctly. Software solutions for timekeeping are digital and web-connected, accurately tracking employee shifts, and ensuring deserved compensation for time actually spent at work.

Avoid Errors

Plenty of businesses use a single shared office computer for employees to fill out and submit weekly time sheets. Other businesses are dependent on outdated and inaccurate time clocks that punch holes in employee timecards. Both antiquated approaches are inclined to result in costly errors in tracking employee shifts. Moreover, full dependence on a shared office computer for tracking hours on Excel spreadsheets will inevitably lead to errors, exaggerations, and omissions that detract from company revenue.

Eliminates the Risk of Fraud

Harri’s time tracking solutions featuring biometric technology including facial recognition verify employees are actually on-site for work and paid accordingly, reducing the risk of intentional – or unintentional – errors.

Reduced Administrative Overhead

Take a moment to consider the amount of time, money, and effort your restaurant or hotel invests in tracking employee contributions. Add up the costs of administrative overhead to track employee time spent at work and you’ll likely find it is quite significant. 

Instead of relying on time clocks for punching, replenishing weekly timecards, or centralizing time tracking through employee-created weekly timesheets, you can reduce human capital costs with an updated system.

Employee Scheduling: Managing Compliance

Rules and regulations govern employee time tracking. In short, it is illegal for hospitality industry employers to make up the rules as they go along. In particular, there are specific compliance standards in the context of employee scheduling, that vary by locality. Overtime rules commonly necessitate compensation at a rate of time and a half of the employee wage. Plus, different states and regions have strict rules for governing the employment of minors. 

There are also numerous additional complexities including:

  • Unpredictable service demands
  • Compliance with highly nuanced labor rules – including Fair Workweek
  • The ever-rising cost of minimum wage
  • Increasing labor costs as a whole

Add up all these factors and you have quite the challenge on your hands. Furthermore, it must be recognized that the hospitality industry turnover rate can be quite high.  

Harri’s Intelligent Scheduling Software is here to save the day. Our software makes it easy to leverage the latest tech for full compliance with the subtleties of labor regulations. Our tech solutions also empower hospitality business owners to identify operational efficiencies for improvement. 

Recognize the fact that laws, regulations and requirements governing wages and hours are changing, use our smart scheduling software to overcome those hurdles and you’ll rest easy knowing your business is in full compliance.

Our scheduling software empowers restaurant, hotel, and other hospitality business owners to establish a maximum number of hours for regular time and overtime. We also facilitate the setting and adherence to rules for both paid and unpaid breaks. This is your go-to solution for monitoring and defining weekly shifts, ensuring accurate hour-counting to keep human capital overhead costs under control.

Harri’s smarter hospitality employee scheduling establishes a coherent plan for ongoing operational success, setting the stage for an employee experience that improves morale, ultimately benefiting the collective of the business as a whole. This is the intelligent approach to hospitality workforce scheduling powered by accurate data, including in-depth labor analytics. Our scheduling software ultimately makes it easy for your hospitality business to work smarter as opposed to harder, serving as a net positive in terms of efficiency. 

Harri empowers business owners and managers to tailor the subtleties of our intelligent scheduling platform for internal variables and external factors. This is your golden opportunity to plan shifts that gauge demand in accordance with:

  • Sales
  • Labor laws
  • The availability of your team
  • Additional variables such as weather

Our tech can even empower you to pivot in real time through the use of data analytics. Efficiently make scheduling changes with access to factors such as availability for individual employees to shift assignments, the coordination of breaks, and the cost of labor cost per individual. 

It is even possible to fill each of your location’s open positions on the fly with auto-fill functionality, ensuring the optimal contributors are pitching in where and when required. This is the streamlined approach to hospitality employee scheduling your business needs to maximize both labor and cost efficiency.

Solutions for Employee Time & Attendance with Harri

Give Harri’s time scheduling, tracking, and attendance solutions a try and you’ll agree these tools are the missing piece to your human resources puzzle. Our employee time and attendance technology provides exponential financial rewards for hospitality businesses ranging from hotels to restaurants, theme parks, resorts, event planning businesses, tourism-related enterprises, and more. 

We would love to show you just what Harri can do for your business. Request a demo today and you’ll quickly see just how much you can save on labor, administrative expenses, time-tracking equipment, and more.

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